Dr. Ralph Calatchi called the Meeting of the Board of Directors to order at 4:00pm at the Recreation Hall of Vizcaya. The notice was duly posted. The Property Manager was asked to take the roll. A number of Unit Owners were present and signed the attendance sheet. Mr. Martin was instructed to attach a copy of the attendance sheet to all future Minutes. A quorum was present.

Directors

Present

Dr. Ralph Calatchi, Mr. Martin Biafora, Mr. Martin Landes, Dr Joanie McConnell, Mr. Randy Randolph

Absent

Mr. Lee Corson

Also Present

Tom Wilson and James Martin of MWI Campbell Management

Minutes

Dr. Joanie McConnell read the Meeting Minutes of October 16, 2007.

Motion

Mr. Landes made a motion to approve the minutes of October 16, 2007.

Dr. McConnell seconded the motion. All were in favor. The motion passed.

Treasurer’s Report

1. Dashboard Report: Mr. Wilson gave the details of the Dashboard Report. As of Sept 30, the Association is a little over budget, but with the lowering of the electrical charges due to cooler weather plus the additional monies expected from the SBA, the numbers will get better. Many categories were under budget.

2. Delinquencies: Two unit owners late.

3. Comments on External Auditor Draft of Annual Report FY 2007: Dr. Calatchi found the report inaccurate, and instructed Tom Wilson to get Profit-and-Loss Figures for FY 2006 and FY 2007 for both the Towers and the Gardens. The fund balance provided by Guy Strum CPA just won’t do.

Old Business, Committee Reports

1. SBA Supplemental Loan Update: On behalf of Mr. Corson, Dr. McConnell said we’re still waiting for word from the SBA on the loan.

2. Update on Waste Management Refund: Tom Wilson reported that the company is looking at the numbers submitted by MWI, and will issue a refund if they find them to be in order.

3. Pool Committee: Dr. Rose reported that things are going well.

4. Landscaping Committee: Mr. Randolph and Area Landscaping have been working on what to plant that will survive the water restrictions.

5. Garden Fountains: Mr. Randolph requested patience from everyone.

6. Social Committee: Mrs. Gutterman reported that 60 unit owners have responded, making 8 tables at the party on December 1^st.

New Business

1. Mailing of Emergency Contact Forms: Forms will be mailed with the next Meeting Minutes.

2. New Procedure to obtain Keys and Entry Access Codes to Units (for emergencies): Mr. James Martin reported that, unit by unit, in the Towers and in the Gardens, all keys will be tested and reorganized so that we will be prepared for any emergencies that may arise. According to the exterminator, we are missing keys for 12 apartments.

Manager’s Report

1. Update on Roof Fans: Mr. James Martin reported that of 24 fans on the roofs of the Towers, only thirteen were operational. Work is in progress.

2. Update on Attic Cleaning: Cleaning completed. Work in progress to seal crawlspaces and to install rain channels.

3. Update on Devcon Security Demonstration: No response on a date yet.

4. Update on Pool Scrubbing: Complete.

5. Update on Restrapping Chairs: In progress.

6. Update on Painting of Dumpster Rooms: Painting will follow the pressure cleaning.

Audience to Be Heard

1. A unit owner read aloud her letter to the Association regarding her 1^st floor windows discolored by the sprinkler system and also the dangerous, tangled and knotty tree roots that block the footpath. Mr. Randolph responded that the city has given approval to remove the tree at 4106. Dr. Calatchi referred to an old legal case where it was found that the association was not responsible for discolored windows. Dr. Calatchi will provide the information to the unit owner within a week.

Motion

Mr. Randolph motioned to adjourn. Mr. Landes seconded the motion. All were in favor. The meeting adjourned at 5:00pm.

Click Here for the minutes of Oct 16,2007

Click Here for the minutes of June 19,2007 Vizcaya

Vizcaya

Special Board of Directors’ and Unit Owners Meetings

Minutes

Monday, June 4, 2007

Vizcaya Recreation Hall

Meeting 1

a) Waiving Roof Reserves Unit Owners Vote

b) SBA Loan Special Assessment & Assignment of the Special Assessment Unit Owners Vote

Meeting 2

Special Budget Meeting of the Board of Directors

Meeting 3

Regular Board of Directors Meeting

Meeting 1

Call to order:

Dr. Ralph Calatchi called the Special Meeting of the Unit owners to order at 4:00pm in the Recreation Hall of Vizcaya. The notice was duly posted. The property Manager was asked to take the roll. A quorum of the Board of Directors was present.

Directors:

Present

Dr. Ralph Calatchi, Dr. Joanie McConnell, Mr. Lee Corson, Mr. Randy Randolph, and Mr. Martin Landes

Absent

Mr. Martin Biafora

Also Present:

Tom Wilson, MWI Campbell Management and James Martin, Property Manager

Waiving Roof Reserves

Unit-owners were asked to vote on whether to waive the roof reserves, because the roof is new.

Dr. Calatchi called for all the Unit-owners to cast their votes. He asked that the Management Company count them. Director Dr. Joanie McConnell counted the proxies. Secretary Randy Randolph announced the results as summarized in the table below.

Total

Units

Votes Required

Voted

Yes

Voted

Passed

Gardens

83%

Towers

89%

The Gardens vote passed with an 83% majority.

The Towers vote passed with an 89% majority.(I think 89% is correct)

SBA Loan Special Assessment & Assignment of the Special Assessment Unit Owners Vote

Unit-owners were asked to vote on whether approve the Special Assessment for the SBA Loan and to formally assign the Special Assessment to pay the SBA Loan.

Total

Units

Votes Required

Voted

Yes

Voted

Passed

Gardens

83%

Towers

89%

The Gardens vote passed with an 83% majority.

The Towers vote passed with an 89% majority.

Adjournment

Mr. Randolph motioned to adjourn. Mr. Corson seconded. All were in favor. The meeting adjourned at 4:30pm.

Meeting 2

Call to order:

Dr. Ralph Calatchi called the Special Meeting of the Board of Directors to order at 4:30pm in the Recreation Hall of Vizcaya. The notice was duly posted. The property Manager was asked to take the roll. A quorum was present.

Directors:

Present

Dr. Ralph Calatchi, Dr. Joanie McConnell, Mr. Lee Corson, Mr. Randy Randolph, and Mr. Martin Landes

Absent

Mr. Martin Biafora

Also Present:

Tom Wilson, MWI Campbell Management and James Martin, Property Manager

Budget Discussion

Dr. Calatchi asked Tom Wilson to discuss the fiscal year 2007-2008 proposed budget, copies of which were distributed by mail to all Unit-owners. Amounts were increased for basic services (waster, water and sewer, etc) as can be expected from the City of Pompano Beach. The amount for insurance will be revised in the future, according to what is signed into law in Tallahassee. (A special session is currently meeting.)

With this in mind, here are the maintenance amounts in this proposed budget:

Towers $1,889.67

Gardens $1,639.97

Motion

Mr. Landes motioned to approve. Dr. McConnell seconded. All were in favor. The budget was adopted.

Adjournment

Mr. Randolph motioned to adjourn. Mr. Corson seconded. All were in favor. The meeting was adjourned at 4:40pm.

Meeting 3

Call to order:

Dr. Ralph Calatchi called the Regular Meeting of the Board of Directors to order at 4:40pm in the Recreation Hall of Vizcaya. The notice was duly posted. The property Manager was asked to take the roll. A quorum was present.

Directors:

Present

Dr. Ralph Calatchi, Dr. Joanie McConnell, Mr. Lee Corson, Mr. Randy Randolph, and Mr. Martin Landes

Absent

Mr. Martin Biafora

Also Present:

Tom Wilson, MWI Campbell Management and James Martin, Property Manager

Old Business

1. Treasurer’s Report

a. Dashboard Report: Tom Wilson discussed the Association’s finances for the month.

b. Delinquencies: The Madsgard delinquency has been resolved.

c. SBA Loan: Mr. Corson reported that since the SBA Loan has been approved, legal counsel will now complete the documentation to finalize the loan.

d. Alarm Permits: Dr. McConnell reported on the confusing situation with the City’s requirements for alarm system permitting. She is working with Devcon, the Association’s security firm, to create a procedure for all unit-owners to follow.

2. Committee Reports

a. Reconstruction: The contract portion of the construction project has been completed. The Association is holding back a final payment until everything is complete to our satisfaction. Mr. Corson discussed loose ends and details, such as copper trim that will be installed on the carports and Garden entrances.

b. Landscaping: Mr. Randolph discussed the schedule for plantings and trimming. Annuals have not been put in because of the lack of rain, but this will be done as soon as the rainy season begins. The yearly complex-wide tree trimming will be done at the end of June/beginning of July. On July 15^th, a landscaping meeting will be held.

c. Pool: On behalf of Dr. Rose, Candis Daly mentioned for any new residents that 50% of the pool furniture will be put away as is normally done in June. The pool is running smoothly.

d. West Lot: Mr. Randolph reported on the construction in the West Lot. Digging has been proceeding for the installation of the electrical system.

e. Hurricane: As Chair of the Hurricane Cttee Mr. Mendelsohn reminded everyone to have an individual plan that takes into account lack of electricity, curfew, fuel, etc. Tom Wilson said that MWI Campbell is formulating a Hurricane Plan (available Friday) that will include information on what services MWI will offer in the event of a storm. It will have forms for people to fill out to communicate their needs, and it will outline duties for the Building Captains to get involved.

f. Social: Dr. McConnell, on behalf of Mrs. Gutterman, reported that Cecilia Roy will be appearing at the party on December 1st.

New Business

Manager’s Report

a. Tele-entry: Mr. Martin recommended changing the tele-entry code every 2 years. Dr Calatchi explained the procedure that will be used to change the Towers tele-entry codes. During a period of several weeks the new codes (one for each stack) will operate at the same time as the old code.

b. Pool Awning: Mr. Martin obtained a bid from a new firm (Andy) because the one originally contracted (Hoover) has decided to return the Association’s deposit. Andy is known to Mr. Martin and Mr. Randolph and has agreed to complete the job in approximately 3 weeks.

Motion

Mr. Corson motioned to approve Andy’s bid for $2,600 to replace the Pool Awning. Mr. Randolph seconded. All were in favor. The motion was approved.

c. Fountains: The fountains require significance maintenance. After discussion of the scope of the maintenance and alternative ideas such as converting them to planters, it was agreed to revisit the issue next month.

d. Jacuzzi Coping Stones: The coping stones need to be replaced, as recommended by the Pool Committee. After reviewing two bids, one from the Association’s pool company, which would subcontract the work, and All-Seal Exteriors, which will do the work themselves, it was decided that All-Seal would be the better choice.

Motion

Mr. Corson motioned to approve the All-Seal Exteriors bid to replace the Jacuzzi coping stones in the amount of $1,380. Mr. Randolph seconded. All were in favor. The motion passed.

e. Generator Maintenance: New batteries and block heaters are needed.

Motion

Mr. Corson motioned to approve the Generator Maintenance proposals in the amount of $1,626 total for both generators. Dr. McConnell seconded. All were in favor. The motion passed.

f. Screen Replacement by a window shield: The proposed window shield screen replacement will put durable, flexible screens on 50 window openings of the Towers. These shields are reputed to be impervious to golf balls.

Motion

Mr. Corson motioned to accept the Screen Replacement proposal for 50 windows. The cost will be approximately $11,250. Mr. Landes seconded. Randy Randolph voted against; however, the motion passed.

Motion

Mr. Randolph motioned to adjourn. Mr. Corson seconded the motion. All were in favor. The meeting adjourned at 6:10pm.

Vizcaya

Board of Directors’ Meeting Minutes

Tuesday, April 17, 2007

Vizcaya Recreation Hall

Call to order:

Dr. Ralph Calatchi called the Board of Directors’ Meeting to order at 5:00pm in the Recreation Hall of Vizcaya. The notice was duly posted. The property Manager was asked to take the roll. A quorum was present.

Directors:

Present

Dr. Ralph Calatchi, Dr. Joan McConnell, Mr. Lee Corson, Mr. Randy Randolph, and Mr. Martin Biafora

Absent

Mr. Martin Landes

Also Present:

Tom Wilson, MWI Campbell Management and James Martin, Property Manager

Minutes

Dr. Joanie McConnell read the Meeting Minutes of March 20, 2007.

Motion

Mr. Corson motioned to approve minutes of the Board of Directors Meeting of March 20, 2007. Mr. Randolph seconded the motion. All were in favor. The minutes were approved.

Treasurer’s Report

1. Monthly Dashboard

Tom Wilson gave the “Dashboard” report, an overview of the Association’s financial status.

2. Delinquencies Report

Mr. Biafora described the Madsgard foreclosure auction he attended with Mr. Randolph, Dr. Calatchi and James Martin. In talking with the bank representative, it was discovered that a bid of $207,000 – the amount of the outstanding mortgage – would be required to obtain the property. As this amount was over the $150,000 the Association was willing to pay, the bank bought the unit itself.

The bank will now start paying the maintenance from the day it took over the property. Mr. Martin was requested by Dr Calatchi to follow that closely and to check with Paul Eichner Esq. about how to go about it.

3. Budget

Tom Wilson will have the budget ready for the budget meeting on Friday, April 20^th, at 1pm.

4. SBA Loan Update

Mr. Corson reported that the SBA has agreed to reduce the amount of flood insurance they are requiring the Association to carry. Mr. Corson has requested a price quote from Gateway, agent for the flood insurance carrier. Originally, the SBA was requiring coverage $2.2M per Garden building and $9.6M for each Tower.

5. Insurance

Mr. Corson announced that the Association has received a check from the Florida Insurance Guarantee Association (FIGA) in the amount of $67,184. This represents the amount the public adjustor was able to obtain for the replacement of the flat roofs on the Gardens. Southern Family had rejected the original claim. After payment of 10% to public adjustor, the Association nets approximately $61,000.

Mr. Corson summarized the overall Wilma-related insurance proceeds:

Gross $1,329,309.70

Net $1,192,778.80

Old Business, Committee Reports

1. Reconstruction Committee/Roof Update

Mr. Corson gave an update on the roof project. 70% of Tower panels are installed. Paneling and insulation should be completed by the end of the month.

2. Pool Committee Report

Mr. Martin will be meeting with Better Pools to get a price to replace the broken and missing tiles around the spa.

3. Landscaping Report

Mr. Randolph noted the current water restrictions and announced that watering is scheduled for between 4am and 8am, 2x a week.

A long troublesome patch of land stretches between the carports. Mr. Randolph and Mrs. Corson will be working on this with Area Landscaping.

4. Social Committee

On behalf of Ms. Gutterman, Social Committee Chair, Dr. McConnell reminded everyone to save the date for the Vizcaya party December 1^st, 2007.

New Business

1. Louvers

Mr. Corson reported that bids are being gathered from Tri-County and others.

2. Hurricane Preparedness Committee

Mr. Corson explained that the purpose of the Hurricane Preparedness Committee would be to set up procedures in case of a storm. Cary Mendelsohn has agreed to chair the committee. Dr. and Mrs. Splaver have contributed a list of issues to be addressed. Ms. Silverman brought up the issue of car stickers,-that is, all community vehicles should have a sticker so that the owner can be called in case the vehicle needs to be moved.

3. Security

Dr. Calatchi announced that the new Fire security information from Devcon has been posted in the Tower lobbies near the Fire Panels. These posters clearly indicate where to call in case of a fire panel “trouble” or “alarm” warning light.

Mr. Martin’s Manager’s Report

The Gardens’ new mailboxes were installed Friday. The Postmaster put incorrect apartment numbers on some of them. Mr. Randolph helped sort out the numbering.
On Friday, Water Boy will be submitting a bid to repair the fountains.
Bids are in progress for asphalt sealing/overlay.
The results of the survey on whether to mail the minutes for the Board of Directors meeting to all the owners are as follows: 16 for mailing, 11 against. As for posting email addresses in the directory, the survey showed 17 against and 10 in favor. Therefore, the minutes will be mailed, and email addresses will be published only for those who want it.

Motion

Mr. Biafora motioned to adjourn. The motion was seconded by Mr. Randolph. All were in favor. The meeting adjourned at 6:08pm.

Vizcaya

Board of Directors’ Meeting Minutes

Tuesday, March 20, 2007

Vizcaya Recreation Hall

Call to order:

Directors:

Present

Dr. Ralph Calatchi, Mr. Lee Corson, Mr. Randy Randolph, Mr. Martin Biafora, and Mr. Martin Landes

Absent

Dr. Joan McConnell

Also Present:

Tom Wilson, MWI Campbell Management and James Martin, Property Manager

Minutes

James Martin read the Meeting Minutes of February 20, 2007.

Motion

Mr. Biafora motioned to approve minutes of the Board of Directors Meeting of February 20, 2007. Mr. Landes seconded the motion. All were in favor. The minutes were approved.

Treasurer’s Report

1. Monthly Dashboard

Dr. Calatchi gave a tour of the “Dashboard” report including long term debt, delinquencies, operating cash and reserves.

2. Delinquencies Report

Madsgard update: At the foreclosure hearing, the judge decided to auction the property on March 29. The Board proposes to spend up to $150,000 to purchase the property, to protect the Association’s interests. Mr. Biafora raised concern that there is mold in the unit. He wondered whether the unit would be re-saleable as is. Mr. Corson says the mold is not dangerous black mold, but the kind resulting from dry conditions, which is easily cleaned. Mrs. Silverman contributed that she has spent $25,000 so far on mold remediation, including $11,488.55 for a mold expert to evaluate her unit.

Mr. Corson stated that the last sale was $310,000 in the Gardens; therefore there is some opportunity to recover some money by buying the unit at auction.

After significant discussion about the foreclosure process, and whether the Association should attempt to buy the unit at all, Mr. Corson made a motion as follows.

Motion

Mr. Corson motioned that Mr. Randolph and James Martin attend the auction of the former Madsgard unit on March 29, 2007 on behalf of the Association. They are to bid no more than $150,000 to purchase the unit. Mr. Landes seconded the motion. All were in favor, and the motion passed.

3. SBA Loan Update

Mr. Corson described the terms of the SBA Loan, which make it attractive to the Association:

- 4% interest

- no prepayment penalty

- $25 filing fee

- no payment due for the first year.

Mr. Corson expects the SBA will eventually grant the Association a loan in an amount between $500-650,000. The loan terms will save the Association significant money.

As a result, the Loss Assessment has been temporarily shelved until SBA Loan is officially granted.

Old Business, Committee Reports

1. Reconstruction Committee/Roof Update

Mr. Corson discussed the roof project:

- According to building code, we have had to install 2x6’s to hang the gutters. The 2x6’s are visible from the street. The solution is to wrap the wood in white metal so that they appear to be part of the building.

- The Building Inspector has signed off on 3 Garden buildings.

- Original contract called for completion by March 3^rd. With rain days, the date has moved to March 26^th. The penalty for late completion has been increased from $500 to $1,000/day, and will be enforced if the job has not been completed by May 11^th.

- There are some safety concerns with the possibility that men may fall off the building. Mr. Corson is keeping a close eye on this and brings these issues to Tri-County’s attention on a regular basis.

2. Pool Committee Report

Dr. Roger Rose reported that the new cleaning serviceman has been keeping the pool clean. The new heater is currently heating the pool water to 85 or 86 degrees Fahrenheit. The new equipment is efficient and should be keeping our costs down. It has been estimated that it will cost $1,200 to cool the water during the summer cooling season. A pool committee meeting was held at which the communication chain in the case of a pool problem was discussed. The current philosophy is that self-insuring is better than paying for an extended warranty.

New Business

1. Devcon Security Services Corp. Presentation

In a somewhat positive turn of events, the Board learned that Devcon is concentrating its resources on the security business.. The Company was invited to give a presentation to the Board and Unit Owners. Devcon agreed to send representatives to Vizcaya. Therefore, Ms. Janet McMillan, Assistant Director, Community Relations and Ron Marillo, Technician, discussed Devcon’s security offerings including

- burglar alarm

- fire alarm

- sprinkler system and pumps

- hurricane-proof monitoring center.

Ms. McMillan distributed material including manuals, new contact/emergency phone numbers, magnets, stickers, and demonstration keypads.

2. Social Committee Report

Ms. Millie Gutterman announced that the Social Committee has been reactivated. Planning has begun for a dinner party with entertainment to be held on December 1, 2007. She invited everyone to circle the date on their calendar .

3. Rules, Regulations & Fining Committee

The following have been asked and have agreed to serve on the committee:

- Mr. Walter Neeman

- Ms. B Silverman

- Mr. Tom Barlett

Motion

Mr. Randolph moved to accept these appointments to the Rules, Regulations & Fining Committee. Mr. Landes seconded. All were in favor, and the motion passed.

Manager’s Report

Proposals for new mailboxes for the Gardens were discussed.

Motion

Mr. Randolph motioned that the revised bid submitted by Anthony Locks & Safes be accepted. Mr. Biafora seconded. All were in favor. The motion passed.

The Door to the exercise room was repaired.
Fountain repairs – 4128, 4126, and 4130 are leaking. Mr. Martin will get a price to fix or replace.
Lighting update: Per the security report, Mr. Martin got a price from BSA to add three new, white 10-foot pole lights at the back of the Towers, new flood lights on the back of the entrance of the Rec building and on the far west pole of the West Lot. The price includes trenching, wire, poles and lights. The total price is $1,895.

Motion

Mr. Randolph made a motion to accept the proposal from BSA Enterprises to add new security lighting for $1,895. Mr. Corson seconded. All were in favor. The motion passed.

Covers missing on the Comcast wire boxes. Mr. Martin called them, and will call them again to replace missing covers
Mr. Martin presented the proposal for required repairs to the outdoor soffits on the Towers attics. The BoD agreed this should be shelved until after the roof is completed.
Mr. Martin presented the scaled back stamped concrete proposal. The BoD agreed to put this project on hold.
Water restrictions begin March 22^nd. Area Landscaping is aware and will ensure we comply.

Motion

Mr. Randolph motioned to adjourn. The motion was seconded by Mr. Corson. All were in favor. The meeting adjourned at 6:54pm.

Vizcaya

Board of Directors’ Meeting Minutes

Tuesday, February 20, 2007

Vizcaya Recreation Hall

Call to order:

Directors:

Present

Dr. Ralph Calatchi, Mr. Lee Corson, Mr. Randy Randolph, Dr. Joan McConnell,

Mr. Biafora, Mr. Martin Landes

Also Present:

Tom Wilson, MWI Campbell Management and James Martin, Property Manager

Unit Owners Present:

Twenty-two unit-owners signed the attached attendance sheet. Not all owners present signed-in.

Minutes

Dr. McConnell read the Meeting Minutes of January 9, 2007.

Motion

Mr. Corson motioned to approve the minutes of the Board of Directors Meeting of January 9, 2007. Mr. Biafora seconded the motion. All were in favor. The minutes were approved.

Dashboard Report

Dr. Calatchi indicated that the Board has a new, one-page monthly report detailing the status of the Association’s budget He briefly summarized that the “Dashboard” report shows data such as the budgeted amount, actual spent, and prior year month, and amount left to spend for the Towers and the Gardens for budgetary line items (A/C, Pool, Landscaping, and so on), delinquency status, loans, profit & loss, cash, etc.

Delinquencies Report

1. Madsgard Delinquency

Dr. Calatchi recapped the history of the delinquency of Madsgard, which has lasted over 2 years so far. Because there is a hearing scheduled for next Tuesday, there is renewed hope of a positive resolution.

There was some discussion about whether it would be profitable to purchase the unit for an attractive price, renovate and sell it. With the market down at the moment, and with so much owed on the apartment, the deal appears too risky. Should friends and relatives of unit owners be interested in the unit, however, please get in touch with the Board.

2. Shubin Delinquency

Lee Corson reported that the Shubin delinquency in the Towers was paid yesterday. This was confirmed by James Martin.

Old Business

1. Roof Update

Mr. Corson reported that all demolition is complete and the roofwork is proceeding relatively well. Unfortunately, there was some ceiling and wall damage in the Gardens. Tri-County completed 85-90% of the work there, but didn’t close up the buildings before rain penetrated some units. Tri-County will start these repairs on Thursday. Meanwhile, they are starting on the trim work, which should be begun on Thursday as well. On Thursday they will also commence metal work on 4106, the Eastern-most tower, and will work west.

Dr. McConnell announced the details of the times and locations of parking restrictions in relation to the roofwork. She will keep current fliers posted in the affected areas.

Mr. Corson related that city and warrantor inspections are current and in good standing. Tri-County expects to complete the job within the contract term, which is approximately March 15-17, adjusting for rain and wind days. Debris removal and touch up work will be done at the conclusion of the job and before hurricane season begins.

2. Security Update

Mr. Corson described the information gathering performed Broward Sheriff’s Office Deputy who visited Palm Aire. He the summarized the findings of the BSO security survey as follows:

§ Palm Aire has one of the lowest crime rates in Pompano Beach, and perhaps the county

§ The best deterrent is to have a person – a guard, a doorman – 24x7, and with Palm Aire’s demographics the most practical solution is what is currently in place, i.e. a guard at night when the property is most vulnerable

§ Recommendation to improve lighting

- Along the club house perimeter

- Along the west to east perimeter of the golf course

- With a 12 ft pole in the corner of the parking lot

- Ask Vizcaya Townhouses to illuminate their lollipop lights

§ Recommendation to install a 24-hour surveillance taping system

§ Recommendation that gates are more of a nuisance (due to constant maintenance issues) than a security measure

Motion

Mr. Corson motioned to retain the 5pm-1am security guard for 3 years (36 months). Mr. Landes seconded the motion. All were in favor. The motion was passed.

Mr. Corson indicated that bids will be obtained to address the lighting recommendations.

Mr. Calatchi mentioned that the Fire Alarm company, Coastal, was sold to a firm called Devcon which is having financial problems. Mr. Calatchi and Mr. Corson said the Board will be researching a new vendor for this contract. Upgrading the present equipment will be future project.

3. Landscaping Update

Mr. Randolph reported that Area Landscaping has been doing a good job. There are specific methods and procedures regarding tree trimming and removal that must be followed with the Pompano Beach inspectors. Unit owners are requested to address any issues to Mr. Randolph, rather than to the workers.

4. West Lot Update

Dr. Calatchi reported that the attorney, Justin Fineberg, has been working with the developer to install a 6ft fence to keep construction dust away from Palm Aire.

5. Pool Report

Ms. Daly reported on behalf of Dr. Roger Rose. The heater repairs have been completed. Mr. Martin is going to take an active role to help oversee the pool maintenance.

New Business

1. Loss Assessment

Mr. Corson discussed the shortfall between expenses and proceeds from insurance due to Hurricane Wilma. Although the event occurred over a year ago, it has taken this long to go through the insurance process, which has included resubmitting the claim for the damage to the flat roofs in the Gardens. Working with a Public Adjustor and subtracting 10% for their fee, we are receiving, approximately, an additional $60,000.

After all expenses and proceeds, a shortfall remains in an amount to fall between $160-210k. Mr. Corson said the precise amount will be figured, and there will be a vote at next month’s Board Meeting to approve an Assessment to cover it. Payments will be spread over four quarterly installments.

2. SBA Loan

Mr. Corson stated that the SBA Loan is still in progress. This loan has a lower interest rate and therefore will be used to pay off the $500,000 term loan the Association took out to cover Wilma expenses.

3. Manager’s Report

Mr. Martin discussed the following items:

Pool awning replacement will be scheduled as soon as roof project is completed on the recreation building.
Louvers will be replaced in the 3 Tower Attics by Tri-County Roofing.
Pet Waste Control Signs are ready for pick up.
Renovation Work at 4116, Unit #163A (Philip Cohen, owner) has generated complaints due to noise, working on a holiday, length of project.
Gate security – currently investigating prices for a pushbutton combination lock (new gate) vs. modifying existing gate
Mailbox replacement bid/proposal for the Garden Apartments attached to meeting agenda
Stamped Concrete proposal to beautify paving – proposal attached
Jim Walsh, new maintenance person has started work with Vizcaya. He replaced Luckner and Noel.
Mr. Diestel’s Apartment – All work was completed that was the Association’s responsibility

Motion

Mr. Landes motioned to adjourn. Mr. Randy Randolph seconded the motion. All were in favor. The meeting adjourned at 6:35pm.

MENU

Minutes

Motion

Old Business, Committee Reports

Audience to Be Heard

Motion

Minutes

Motion

New Business

Mr. Martin’s Manager’s Report

Motion

Minutes

Motion

Motion

New Business

Motion

Manager’s Report

Motion

Motion

Minutes

Motion

Delinquencies Report

Motion

New Business

Motion