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Vizcaya
Board of Directors’ Meeting Minutes
Tuesday, November 13, 2007
Vizcaya Recreation Hall
Call to order
Dr. Ralph Calatchi called
the Meeting of the Board of Directors to order at 4:00pm at the Recreation Hall
of Vizcaya. The notice was duly posted. The Property Manager was asked to take
the roll. A number of Unit Owners were present and signed the attendance
sheet. Mr. Martin was instructed to
attach a copy of the attendance sheet to all future Minutes. A quorum was present.
Directors
Present
Dr. Ralph Calatchi, Mr.
Martin Biafora, Mr. Martin Landes, Dr Joanie McConnell, Mr. Randy Randolph
Absent
Mr. Lee Corson
Also Present
Tom Wilson and James Martin
of MWI
Minutes
Dr. Joanie McConnell read
the Meeting Minutes of October 16, 2007.
Motion
Mr. Landes made a motion to
approve the minutes of October 16, 2007.
Dr. McConnell seconded the
motion. All were in favor. The motion passed.
Treasurer’s
Report
1. Dashboard Report: Mr. Wilson gave the details of the Dashboard Report. As of Sept 30,
the Association is a little over budget, but with the lowering of the
electrical charges due to cooler weather plus the additional monies expected
from the SBA, the numbers will get better. Many categories were under budget.
2. Delinquencies: Two unit owners late.
3. Comments on External Auditor Draft of Annual Report
FY 2007: Dr. Calatchi found the
report inaccurate, and instructed Tom Wilson to get Profit-and-Loss Figures for
FY 2006 and FY 2007 for both the Towers and the Gardens. The fund balance provided by Guy Strum CPA
just won’t do.
Old Business, Committee Reports
1. SBA Supplemental Loan Update: On behalf of Mr. Corson, Dr. McConnell said we’re
still waiting for word from the SBA on the loan.
2. Update on Waste Management Refund: Tom Wilson reported that the company is looking at
the numbers submitted by MWI, and will issue a refund if they find them to be
in order.
3. Pool Committee: Dr. Rose reported that things are going well.
4. Landscaping Committee: Mr. Randolph and Area Landscaping have been working
on what to plant that will survive the water restrictions.
5. Garden Fountains: Mr. Randolph requested patience from everyone.
6. Social Committee: Mrs. Gutterman reported that 60 unit owners have responded, making 8
tables at the party on December 1st.
New
Business
1. Mailing of Emergency Contact Forms: Forms will be mailed with the next Meeting Minutes.
2. New Procedure to obtain Keys and Entry Access Codes
to Units (for emergencies): Mr.
James Martin reported that, unit by unit, in the Towers and in the Gardens, all
keys will be tested and reorganized so that we will be prepared for any
emergencies that may arise. According to the exterminator, we are missing keys
for 12 apartments.
Manager’s
Report
1. Update on Roof Fans: Mr. James Martin reported that of 24 fans on the roofs of the Towers,
only thirteen were operational. Work is in progress.
2. Update on Attic Cleaning: Cleaning completed. Work in progress to seal
crawlspaces and to install rain channels.
3. Update on Devcon Security Demonstration: No response on a date yet.
4. Update on Pool Scrubbing: Complete.
5. Update on Restrapping Chairs: In progress.
6. Update on Painting of Dumpster Rooms: Painting will follow the pressure cleaning.
Audience to Be Heard
1. A unit owner read aloud her letter to the Association
regarding her 1st floor windows discolored by the sprinkler system
and also the dangerous, tangled and knotty tree roots that block the footpath.
Mr. Randolph responded that the city has given approval to remove the tree at
4106. Dr. Calatchi referred to an old legal case where it was found that the
association was not responsible for discolored windows. Dr. Calatchi will
provide the information to the unit owner within a week.
Motion
Mr. Randolph motioned to
adjourn. Mr. Landes seconded the motion. All were in favor. The meeting
adjourned at 5:00pm.
Click Here for the minutes of Oct 16,2007Click Here for the minutes of June 19,2007
Vizcaya
Special Board of Directors’ and Unit Owners Meetings
Minutes
Monday, June 4, 2007
Vizcaya Recreation Hall
Meeting 1
a)
Waiving Roof Reserves Unit Owners Vote
b)
SBA Loan Special Assessment & Assignment of the
Special Assessment Unit Owners Vote
Meeting 2
Special Budget Meeting of the
Board of Directors
Meeting 3
Regular Board of Directors Meeting
Meeting
1
Call to order:
Dr. Ralph Calatchi called
the Special Meeting of the Unit owners to order at 4:00pm in the Recreation
Hall of Vizcaya. The notice was duly posted. The property Manager was asked to
take the roll. A quorum of the Board of Directors was present.
Directors:
Present
Dr. Ralph Calatchi, Dr.
Joanie McConnell, Mr. Lee Corson, Mr. Randy Randolph, and Mr. Martin Landes
Absent
Mr. Martin Biafora
Also Present:
Tom Wilson, MWI
Waiving
Roof Reserves
Unit-owners were asked to
vote on whether to waive the roof reserves, because the roof is new.
Dr. Calatchi called for all
the Unit-owners to cast their votes. He asked that the Management Company count
them. Director Dr. Joanie McConnell counted the proxies. Secretary Randy
Randolph announced the results as summarized in the table below.
|
|
Total Units |
Votes Required |
Voted Yes |
Voted No |
% Passed |
|
Gardens |
24 |
13 |
20 |
0 |
83% |
|
Towers |
76 |
39 |
68 |
0 |
89% |
The Gardens vote passed with
an 83% majority.
The Towers vote passed with
an 89% majority.(I think 89% is correct)
SBA Loan Special Assessment & Assignment of the
Special Assessment Unit Owners Vote
Unit-owners were asked to
vote on whether approve the Special Assessment for the SBA Loan and to formally
assign the Special Assessment to pay the SBA Loan.
Dr. Calatchi called for all
the Unit-owners to cast their votes. He asked that the Management Company count
them. Director Dr. Joanie McConnell counted the proxies. Secretary Randy
Randolph announced the results as summarized in the table below.
|
|
Total Units |
Votes Required |
Voted Yes |
Voted No |
% Passed |
|
Gardens |
24 |
18 |
20 |
0 |
83% |
|
Towers |
76 |
51 |
68 |
0 |
89% |
The Gardens vote passed with
an 83% majority.
The Towers vote passed with
an 89% majority.
Adjournment
Mr. Randolph motioned to
adjourn. Mr. Corson seconded. All were in favor. The meeting adjourned at
4:30pm.
Meeting 2
Call to order:
Dr. Ralph Calatchi called
the Special Meeting of the Board of Directors to order at 4:30pm in the
Recreation Hall of Vizcaya. The notice was duly posted. The property Manager
was asked to take the roll. A quorum was present.
Directors:
Present
Dr. Ralph Calatchi, Dr.
Joanie McConnell, Mr. Lee Corson, Mr. Randy Randolph, and Mr. Martin Landes
Absent
Mr. Martin Biafora
Also Present:
Tom Wilson, MWI
Budget
Discussion
Dr. Calatchi asked Tom
Wilson to discuss the fiscal year 2007-2008 proposed budget, copies of which
were distributed by mail to all Unit-owners. Amounts were increased for basic
services (waster, water and sewer, etc) as can be expected from the City of
With this in mind, here are
the maintenance amounts in this proposed budget:
Towers
$1,889.67
Gardens
$1,639.97
Motion
Mr. Landes motioned to
approve. Dr. McConnell seconded. All were in favor. The budget was adopted.
Adjournment
Mr. Randolph motioned to
adjourn. Mr. Corson seconded. All were in favor. The meeting was adjourned at
4:40pm.
Meeting 3
Call to order:
Dr. Ralph Calatchi called the
Regular Meeting of the Board of Directors to order at 4:40pm in the Recreation
Hall of Vizcaya. The notice was duly posted. The property Manager was asked to
take the roll. A quorum was present.
Directors:
Present
Dr. Ralph Calatchi, Dr.
Joanie McConnell, Mr. Lee Corson, Mr. Randy Randolph, and Mr. Martin Landes
Absent
Mr. Martin Biafora
Also Present:
Tom Wilson, MWI
Old
Business
1. Treasurer’s Report
a. Dashboard Report: Tom Wilson discussed the Association’s finances for the month.
b. Delinquencies: The Madsgard delinquency has been resolved.
c. SBA Loan:
Mr. Corson reported that since the SBA Loan has been approved, legal counsel
will now complete the documentation to finalize the loan.
d. Alarm Permits: Dr. McConnell reported on the confusing situation with the City’s
requirements for alarm system permitting. She is working with Devcon, the
Association’s security firm, to create a procedure for all unit-owners to
follow.
2. Committee Reports
a. Reconstruction: The contract portion of the construction project has been completed.
The Association is holding back a final payment until everything is complete to
our satisfaction. Mr. Corson discussed loose ends and details, such as copper
trim that will be installed on the carports and Garden entrances.
b. Landscaping:
Mr. Randolph discussed the schedule for plantings and trimming. Annuals have
not been put in because of the lack of rain, but this will be done as soon as
the rainy season begins. The yearly complex-wide tree trimming will be done at
the end of June/beginning of July. On July 15th, a landscaping
meeting will be held.
c. Pool: On
behalf of Dr. Rose, Candis Daly mentioned for any new residents that 50% of the
pool furniture will be put away as is normally done in June. The pool is
running smoothly.
d. West Lot:
Mr. Randolph reported on the construction in the
e. Hurricane:
As Chair of the Hurricane Cttee Mr. Mendelsohn reminded everyone to have an
individual plan that takes into account lack of electricity, curfew, fuel, etc.
Tom Wilson said that MWI Campbell is formulating a Hurricane Plan (available
Friday) that will include information on what services MWI will offer in the
event of a storm. It will have forms for people to fill out to communicate
their needs, and it will outline duties for the Building Captains to get
involved.
f. Social:
Dr. McConnell, on behalf of Mrs. Gutterman, reported that Cecilia Roy will be
appearing at the party on December 1st.
New
Business
Manager’s Report
a. Tele-entry:
Mr. Martin recommended changing the tele-entry code every 2 years. Dr Calatchi explained the procedure that
will be used to change the Towers tele-entry codes. During a period of several weeks the new
codes (one for each stack) will operate at the same time as the old code.
b. Pool Awning:
Mr. Martin obtained a bid from a new firm (Andy) because the one originally
contracted (
Motion
Mr. Corson motioned to approve Andy’s bid for $2,600
to replace the Pool Awning. Mr. Randolph seconded. All were in favor. The
motion was approved.
c. Fountains:
The fountains require significance maintenance. After discussion of the scope
of the maintenance and alternative ideas such as converting them to planters,
it was agreed to revisit the issue next month.
d. Jacuzzi Coping Stones: The coping stones need to be replaced, as
recommended by the Pool Committee. After reviewing two bids, one from the
Association’s pool company, which would subcontract the work, and All-Seal
Exteriors, which will do the work themselves, it was decided that All-Seal
would be the better choice.
Motion
Mr. Corson motioned to
approve the All-Seal Exteriors bid to replace the Jacuzzi coping stones in the
amount of $1,380. Mr. Randolph seconded. All were in favor. The motion passed.
e. Generator Maintenance: New batteries and block heaters are needed.
Motion
Mr. Corson motioned to
approve the Generator Maintenance proposals in the amount of $1,626 total for
both generators. Dr. McConnell seconded. All were in favor. The motion passed.
f. Screen Replacement by a window shield: The proposed window shield screen
replacement will put durable, flexible screens on 50 window openings of the
Towers. These shields are reputed to be
impervious to golf balls.
Motion
Mr. Corson motioned to
accept the Screen Replacement proposal for 50 windows. The cost will be
approximately $11,250. Mr. Landes seconded. Randy Randolph voted against;
however, the motion passed.
Motion
Mr. Randolph motioned to
adjourn. Mr. Corson seconded the motion. All were in favor. The meeting
adjourned at 6:10pm.
Vizcaya
Board of Directors’ Meeting Minutes
Tuesday, April 17, 2007
Vizcaya Recreation Hall
Call to order:
Dr. Ralph Calatchi called
the Board of Directors’ Meeting to order at 5:00pm in the Recreation Hall of
Vizcaya. The notice was duly posted. The property Manager was asked to take the
roll. A quorum was present.
Directors:
Present
Dr. Ralph Calatchi, Dr. Joan
McConnell, Mr. Lee Corson, Mr. Randy Randolph, and Mr.
Absent
Mr.
Also Present:
Minutes
Dr. Joanie McConnell read
the Meeting Minutes of March 20, 2007.
Motion
Mr. Corson motioned to
approve minutes of the Board of Directors Meeting of March 20, 2007. Mr.
Randolph seconded the motion. All were in favor. The minutes were approved.
Treasurer’s Report
1. Monthly Dashboard
2. Delinquencies Report
Mr. Biafora described the
Madsgard foreclosure auction he attended with Mr. Randolph, Dr. Calatchi and
James Martin. In talking with the bank representative, it was discovered that a
bid of $207,000 – the amount of the outstanding mortgage – would be required to
obtain the property. As this amount was over the $150,000 the Association was
willing to pay, the bank bought the unit itself.
The bank will now start
paying the maintenance from the day it took over the property. Mr. Martin was requested by Dr Calatchi to
follow that closely and to check with Paul Eichner Esq. about how to go about
it.
3. Budget
4. SBA Loan Update
Mr. Corson reported that the
SBA has agreed to reduce the amount of flood insurance they are requiring the
Association to carry. Mr. Corson has requested a price quote from Gateway,
agent for the flood insurance carrier. Originally, the SBA was requiring
coverage $2.2M per Garden building and $9.6M for each Tower.
5. Insurance
Mr. Corson announced that
the Association has received a check from the Florida Insurance Guarantee
Association (FIGA) in the amount of $67,184. This represents the amount the
public adjustor was able to obtain for the replacement of the flat roofs on the
Gardens. Southern Family had rejected the original claim. After payment of 10% to public adjustor, the
Association nets approximately $61,000.
Mr. Corson summarized the
overall Wilma-related insurance proceeds:
Gross $1,329,309.70
Net $1,192,778.80
Old Business, Committee
Reports
1. Reconstruction
Committee/Roof Update
Mr. Corson gave an update on
the roof project. 70% of Tower panels are installed. Paneling and insulation
should be completed by the end of the month.
2. Pool Committee Report
Mr. Martin will be meeting with
Better Pools to get a price to replace the broken and missing tiles around the
spa.
3. Landscaping Report
Mr. Randolph noted the
current water restrictions and announced that watering is scheduled for between
4am and 8am, 2x a week.
A long troublesome patch of
land stretches between the carports. Mr. Randolph and Mrs. Corson will be
working on this with Area Landscaping.
4. Social Committee
On behalf of Ms. Gutterman,
Social Committee Chair, Dr. McConnell reminded everyone to save the date for
the Vizcaya party December 1st, 2007.
New Business
1. Louvers
Mr. Corson reported that
bids are being gathered from Tri-County and others.
2. Hurricane Preparedness Committee
Mr. Corson explained that
the purpose of the Hurricane Preparedness Committee would be to set up
procedures in case of a storm. Cary Mendelsohn has agreed to chair the
committee. Dr. and Mrs. Splaver have
contributed a list of issues to be addressed. Ms. Silverman brought up the
issue of car stickers,-that is, all community vehicles should have a sticker so
that the owner can be called in case the vehicle needs to be moved.
3. Security
Dr. Calatchi announced that
the new Fire security information from Devcon has been posted in the Tower
lobbies near the Fire Panels. These posters clearly indicate where to call in
case of a fire panel “trouble” or “alarm” warning light.
Mr. Martin’s Manager’s Report
- The Gardens’ new mailboxes were installed
Friday. The Postmaster put incorrect apartment numbers on some of them.
Mr. Randolph helped sort out the numbering.
- On Friday, Water Boy will be submitting a bid to
repair the fountains.
- Bids are in progress for asphalt
sealing/overlay.
- The results of the survey on whether to mail the
minutes for the Board of Directors meeting to all the owners are as follows:
16 for mailing, 11 against. As for posting email addresses in the
directory, the survey showed 17 against and 10 in favor. Therefore, the
minutes will be mailed, and email addresses will be published only for
those who want it.
Motion
Mr. Biafora motioned to
adjourn. The motion was seconded by Mr. Randolph. All were in favor. The
meeting adjourned at 6:08pm.
Vizcaya
Board of Directors’ Meeting Minutes
Tuesday, March 20, 2007
Vizcaya Recreation Hall
Call to order:
Dr. Ralph Calatchi called the Board of Directors’ Meeting to
order at 5:00pm in the Recreation Hall of Vizcaya. The notice was duly posted.
The property Manager was asked to take the roll. A quorum was present.
Directors:
Present
Dr. Ralph Calatchi, Mr. Lee Corson, Mr. Randy Randolph, Mr.
Martin Biafora, and Mr. Martin Landes
Absent
Dr. Joan McConnell
Also Present:
Tom Wilson, MWI Campbell Management and James Martin,
Property Manager
Minutes
James Martin read the Meeting Minutes of February 20, 2007.
Motion
Mr. Biafora motioned to approve minutes of the Board of
Directors Meeting of February 20, 2007. Mr. Landes seconded the motion. All
were in favor. The minutes were approved.
Treasurer’s Report
1. Monthly Dashboard
Dr. Calatchi gave a tour of the “Dashboard” report including
long term debt, delinquencies, operating cash and reserves.
2. Delinquencies Report
Madsgard update: At the foreclosure hearing, the judge
decided to auction the property on March 29. The Board proposes to spend up to
$150,000 to purchase the property, to protect the Association’s interests. Mr.
Biafora raised concern that there is mold in the unit. He wondered whether the
unit would be re-saleable as is. Mr. Corson says the mold is not dangerous
black mold, but the kind resulting from dry conditions, which is easily
cleaned. Mrs. Silverman contributed
that she has spent $25,000 so far on mold remediation, including $11,488.55 for
a mold expert to evaluate her unit.
Mr. Corson stated that the last sale was $310,000 in the
Gardens; therefore there is some opportunity to recover some money by buying
the unit at auction.
After significant discussion about the foreclosure process,
and whether the Association should attempt to buy the unit at all, Mr. Corson
made a motion as follows.
Motion
Mr. Corson motioned that Mr. Randolph and James Martin
attend the auction of the former Madsgard unit on March 29, 2007 on behalf of
the Association. They are to bid no more than $150,000 to purchase the unit.
Mr. Landes seconded the motion. All were in favor, and the motion passed.
3. SBA Loan Update
Mr. Corson described the terms of the SBA Loan, which make
it attractive to the Association:
-
4% interest
-
no prepayment penalty
-
$25 filing fee
-
no payment due for the first year.
Mr. Corson expects the SBA will eventually grant the
Association a loan in an amount between $500-650,000. The loan terms will save
the Association significant money.
As a result, the Loss Assessment has been temporarily
shelved until SBA Loan is officially granted.
Old Business, Committee Reports
1. Reconstruction Committee/Roof Update
Mr. Corson discussed the roof project:
-
According to building code, we have had to install
2x6’s to hang the gutters. The 2x6’s are visible from the street. The solution
is to wrap the wood in white metal so that they appear to be part of the
building.
-
The Building Inspector has signed off on 3 Garden
buildings.
-
Original contract called for completion by March 3rd.
With rain days, the date has moved to March 26th. The penalty for
late completion has been increased from $500 to $1,000/day, and will be enforced
if the job has not been completed by May 11th.
-
There are some safety concerns with the possibility
that men may fall off the building. Mr. Corson is keeping a close eye on this
and brings these issues to Tri-County’s attention on a regular basis.
2. Pool Committee Report
Dr. Roger Rose reported that the new cleaning serviceman has
been keeping the pool clean. The new heater is currently heating the pool water
to 85 or 86 degrees Fahrenheit. The new equipment is efficient and should be
keeping our costs down. It has been estimated that it will cost $1,200 to cool
the water during the summer cooling season. A pool committee meeting was held
at which the communication chain in the case of a pool problem was discussed.
The current philosophy is that self-insuring is better than paying for an
extended warranty.
New Business
1. Devcon
Security Services Corp. Presentation
In a somewhat positive turn of events, the Board learned that Devcon is concentrating its resources on the security business.. The Company was invited to give a presentation to the Board and Unit Owners. Devcon agreed to send representatives to Vizcaya. Therefore, Ms. Janet McMillan, Assistant Director, Community Relations and Ron Marillo, Technician, discussed Devcon’s security offerings including
- burglar alarm
- fire alarm
- sprinkler system and pumps
- hurricane-proof monitoring center.
Ms. McMillan distributed material including manuals, new contact/emergency phone numbers, magnets, stickers, and demonstration keypads.
2. Social Committee Report
Ms. Millie Gutterman announced that the Social Committee has
been reactivated. Planning has begun for a dinner party with entertainment to
be held on December 1, 2007. She invited everyone to circle the date on their
calendar .
3. Rules, Regulations & Fining Committee
The following have been asked and have agreed to serve on
the committee:
-
Mr. Walter Neeman
-
Ms. B Silverman
-
Mr. Tom Barlett
Motion
Mr. Randolph moved to accept these appointments to the
Rules, Regulations & Fining Committee. Mr. Landes seconded. All were in
favor, and the motion passed.
Manager’s Report
- Proposals
for new mailboxes for the Gardens were discussed.
Motion
Mr. Randolph motioned that the revised bid submitted by Anthony Locks & Safes be accepted. Mr. Biafora seconded. All were in favor. The motion passed.
- The
Door to the exercise room was repaired.
- Fountain
repairs – 4128, 4126, and 4130 are leaking. Mr. Martin will get a price to
fix or replace.
- Lighting
update: Per the security report, Mr. Martin got a price from BSA to add
three new, white 10-foot pole lights at the back of the Towers, new flood
lights on the back of the entrance of the Rec building and on the far west pole of the
West Lot. The price includes trenching, wire, poles and lights. The total
price is $1,895.
Motion
Mr. Randolph made a motion to accept
the proposal from BSA Enterprises to add new security lighting for $1,895. Mr.
Corson seconded. All were in favor. The motion passed.
- Covers
missing on the Comcast wire boxes. Mr. Martin called them, and will call
them again to replace missing covers
- Mr.
Martin presented the proposal for required repairs to the outdoor soffits
on the Towers attics. The BoD
agreed this should be shelved until after the roof is completed.
- Mr.
Martin presented the scaled back stamped concrete proposal. The BoD agreed to put this project on
hold.
- Water
restrictions begin March 22nd. Area Landscaping is aware and
will ensure we comply.
Motion
Mr. Randolph motioned to adjourn. The motion was seconded by
Mr. Corson. All were in favor. The meeting adjourned at 6:54pm.
Vizcaya
Board of Directors’ Meeting Minutes
Tuesday, February 20, 2007
Vizcaya Recreation Hall
Call to order:
Dr. Ralph Calatchi called
the Board of Directors’ Meeting to order at 5:00pm in the Recreation Hall of
Vizcaya. The notice was duly posted. The property Manager was asked to take the
roll. A quorum was present.
Directors:
Present
Dr. Ralph Calatchi, Mr. Lee
Corson, Mr. Randy Randolph, Dr. Joan McConnell,
Mr. Biafora, Mr. Martin
Landes
Also Present:
Tom Wilson, MWI
Unit Owners Present:
Twenty-two unit-owners
signed the attached attendance sheet. Not all owners present signed-in.
Minutes
Dr. McConnell read the
Meeting Minutes of January 9, 2007.
Motion
Mr. Corson motioned to
approve the minutes of the Board of Directors Meeting of January 9, 2007. Mr.
Biafora seconded the motion. All were in favor. The minutes were approved.
Dashboard Report
Dr. Calatchi indicated that
the Board has a new, one-page monthly report detailing the status of the
Association’s budget He briefly summarized that the “Dashboard” report shows
data such as the budgeted amount, actual spent, and prior year month, and
amount left to spend for the Towers and the Gardens for budgetary line items
(A/C, Pool, Landscaping, and so on), delinquency status, loans, profit &
loss, cash, etc.
Delinquencies Report
1. Madsgard Delinquency
Dr. Calatchi recapped the
history of the delinquency of Madsgard, which has lasted over 2 years so far.
Because there is a hearing scheduled for next Tuesday, there is renewed hope of
a positive resolution.
There was some discussion
about whether it would be profitable to purchase the unit for an attractive
price, renovate and sell it. With the market down at the moment, and with so
much owed on the apartment, the deal appears too risky. Should friends and
relatives of unit owners be interested in the unit, however, please get in
touch with the Board.
2. Shubin Delinquency
Lee Corson reported that the
Shubin delinquency in the Towers was paid yesterday. This was confirmed by
James Martin.
Old Business
1. Roof Update
Mr. Corson reported that all
demolition is complete and the roofwork is proceeding relatively well.
Unfortunately, there was some ceiling and wall damage in the Gardens.
Tri-County completed 85-90% of the work there, but didn’t close up the
buildings before rain penetrated some units. Tri-County will start these
repairs on Thursday. Meanwhile, they are starting on the trim work, which
should be begun on Thursday as well. On Thursday they will also commence metal
work on 4106, the Eastern-most tower, and will work west.
Dr. McConnell announced the
details of the times and locations of parking restrictions in relation to the
roofwork. She will keep current fliers posted in the affected areas.
Mr. Corson related that city
and warrantor inspections are current and in good standing. Tri-County expects
to complete the job within the contract term, which is approximately March
15-17, adjusting for rain and wind days. Debris removal and touch up work will
be done at the conclusion of the job and before hurricane season begins.
2. Security Update
Mr. Corson described the
information gathering performed Broward Sheriff’s Office Deputy who visited
Palm Aire. He the summarized the findings of the BSO security survey as
follows:
§
Palm Aire has
one of the lowest crime rates in
§
The best
deterrent is to have a person – a guard, a doorman – 24x7, and with Palm Aire’s
demographics the most practical solution is what is currently in place, i.e. a
guard at night when the property is most vulnerable
§
Recommendation
to improve lighting
-
Along the club house
perimeter
-
Along the west to east
perimeter of the golf course
-
With a 12 ft pole in
the corner of the parking lot
-
Ask Vizcaya Townhouses
to illuminate their lollipop lights
§
Recommendation
to install a 24-hour surveillance taping system
§
Recommendation
that gates are more of a nuisance (due to constant maintenance issues) than a
security measure
Motion
Mr. Corson motioned to
retain the 5pm-1am security guard for 3 years (36 months). Mr. Landes seconded
the motion. All were in favor. The motion was passed.
Mr. Corson indicated that
bids will be obtained to address the lighting recommendations.
Mr. Calatchi mentioned that
the Fire Alarm company, Coastal, was sold to a firm called Devcon which is
having financial problems. Mr. Calatchi and Mr. Corson said the Board will be
researching a new vendor for this contract. Upgrading the present equipment
will be future project.
3. Landscaping Update
Mr. Randolph reported that
Area Landscaping has been doing a good job. There are specific methods and
procedures regarding tree trimming and removal that must be followed with the
4.
Dr. Calatchi reported that
the attorney, Justin Fineberg, has been working with the developer to install a
6ft fence to keep construction dust away from Palm Aire.
5. Pool Report
Ms. Daly reported on behalf
of Dr. Roger Rose. The heater repairs have been completed. Mr. Martin is going
to take an active role to help oversee the pool maintenance.
New Business
1. Loss Assessment
Mr. Corson discussed the
shortfall between expenses and proceeds from insurance due to Hurricane Wilma.
Although the event occurred over a year ago, it has taken this long to go
through the insurance process, which has included resubmitting the claim for
the damage to the flat roofs in the Gardens. Working with a Public Adjustor and
subtracting 10% for their fee, we are receiving, approximately, an additional
$60,000.
After all expenses and
proceeds, a shortfall remains in an amount to fall between $160-210k. Mr.
Corson said the precise amount will be figured, and there will be a vote at
next month’s Board Meeting to approve an Assessment to cover it. Payments will
be spread over four quarterly installments.
2. SBA Loan
Mr. Corson stated that the
SBA Loan is still in progress. This loan has a lower interest rate and
therefore will be used to pay off the $500,000 term loan the Association took
out to cover Wilma expenses.
3. Manager’s Report
Mr. Martin discussed the
following items:
- Pool awning replacement will be scheduled as
soon as roof project is completed on the recreation building.
- Louvers will be replaced in the 3 Tower Attics
by Tri-County Roofing.
- Pet Waste Control Signs are ready for pick up.
- Renovation Work at 4116, Unit #163A (Philip
Cohen, owner) has generated complaints due to noise, working on a holiday,
length of project.
- Gate security – currently investigating prices
for a pushbutton combination lock (new gate) vs. modifying existing gate
- Mailbox replacement bid/proposal for the Garden
Apartments attached to meeting agenda
- Stamped Concrete proposal to beautify paving –
proposal attached
- Jim Walsh, new maintenance person has started
work with Vizcaya. He replaced Luckner and Noel.
- Mr. Diestel’s Apartment – All work was completed
that was the Association’s responsibility
Motion
Mr. Landes motioned to
adjourn. Mr. Randy Randolph seconded the motion. All were in favor. The meeting
adjourned at 6:35pm.
